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Platform · Suggested Ordering

The order, ready before you ask.

The PurchaseFlow Agent learns each site's rhythm and proposes the order before stock runs low. Review, tweak, send — most orders take a minute, not a morning.

06:00 · Daily proposal
Site 3 · suggested order
Greenfield Fresh — 14 linesWithin budget · usage-based
READY
!
Chicken thigh — short coverBumped from 10kg to 14kg
+4kg
AI
Cheaper alternative — fetaDifferent supplier · −12%
SWAP?
Estimated cost£487 · in agreed range
OK
Suggested Ordering

One minute per order — instead of one morning per week.

The Agent uses past usage, current stock, supplier lead times, budget and price agreements to draft the right basket from the right suppliers. The site team approves it — or tweaks it — and sends.

What's inside

Designed to remove the boring decisions, keep the important ones.

AI

AI demand model

Trained on your usage data per site, per SKU, per supplier — factoring season, day, events and budgets.

MS

Multi-supplier baskets

One ordering flow across all your suppliers. Lines split intelligently, ordering windows respected.

BD

Budget-aware suggestions

Suggested orders sized to fit live budgets — never propose what you can't approve.

SW

Smart swaps

PurchaseFlow proposes lower-cost or lower-carbon alternatives where they meet your spec.

OV

Override with one tap

Add a line, bump a quantity, remove a SKU — site teams stay in control of the final basket.

AU

Full audit trail

Every suggestion, override and approval logged. Finance can always see why a site bought what it did.

How it works

From input to outcome in a few steps.

01

Agent learns

From usage, deliveries, receipts and waste across every site.

02

Order proposed

Each morning, or at the cadence each site prefers. Lines, quantities, suppliers — drafted.

03

Team reviews

Site team confirms or tweaks in the app. Approval applied per your rules.

04

PO sent, GRN ready

Order placed with suppliers. Mobile GRN flow ready for the delivery.

In the numbers

Impact our customers see.

−84%
reduction in time spent placing routine orders once the Agent is configured
−7%
average reduction in over-ordering across sites in the first quarter
96%
of suggested orders approved with zero or minor tweaks

Let the Agent draft your next week of orders.

Share two weeks of order history. We'll show you the suggestions PurchaseFlow would have made — and the time it would have saved.

Book a demo →