Eight suppliers before 10am. Deliveries arrive mid-service. Invoices stack up by Friday. PurchaseFlow connects ordering, delivery and invoicing so the kitchen keeps moving and finance keeps control.
Generic spend tools assume a desk, a calm afternoon and a single supplier. Food service has none of those. Here's where the cost leaks.
Nobody has time to cross-check a delivery against a purchase order against an agreed price while the pass is full. Short deliveries get signed for and forgotten.
Dozens of supplier invoices per site, per week. 1 in 8 contains an error — and without a check, those errors get paid and never recovered.
Supplier prices creep up between order and invoice. On thin food-service margins, an unnoticed 5% drift across produce wipes out a site's profit.
What was ordered, what was delivered, what the recipe needs and what got binned all live in different places — so menu margin is a guess, not a number.
Receiving on a phone or tablet at the back door. Short deliveries, substitutions and wrong prices flagged against the order before the invoice ever arrives.
Every supplier invoice runs five AI checks — field verification, 3-way match, fraud, duplicate and calculation — before it reaches your accounts team.
The PurchaseFlow Agent learns each site's usage and prompts orders before stock runs out. Budgets are enforced at the point of ordering — not discovered at month-end.
J.A.M.I.E. — Just Automated Menu & Ingredient Engine — reads your menu PDFs, matches dishes to ingredients, drafts recipes in your house style and ties every portion to live supplier costs.
Digital HACCP across every site. Fridge and freezer temps, cooking checks, cleaning schedules and probe calibration — one record, no clipboard. Automated probe sync and scheduled temp logging are landing now.
Recipes, menu cycles, nutrition and allergen matching tied straight to live ingredient costs and margin.
Temperature logs, probe calibration, cleaning schedules and audits — with automated probe sync and scheduled temp capture rolling out now.
Upload menus, draft recipes in your house style and tie every dish to live ingredient costs, allergens and margin.
Counts, valuations and waste connected to ordering, so cost-of-goods is a number you can trust.
Every supplier in one basket, off-list requests and approval flows that match how sites actually buy.
Spend, supplier performance and menu margin roll up across every site into reporting finance can trust.
Product-level CO₂e on every order — DEFRA 2025 compliant, with zero extra admin for site teams.
Send us a sample week of supplier invoices from one site. We'll show you the errors you've been paying — before you commit to anything.
