Catering, cleaning, lab consumables, IT and capital projects — every budget code, every site, every term. PurchaseFlow gives finance teams in academy trusts and universities a single, auditable view.
Schools, trusts and universities have hundreds of cost centres, dozens of supplier categories and approval chains that change with the term.
Purchases creep across financial-year boundaries with no system to flag the overlap until audit picks it up.
Site-by-site ordering, paper invoices, spreadsheets — making trust-wide visibility a manual reconciliation job.
Heads, business managers, governors — the people approving things change, and the system never catches up.
DfE, ESFA, OfS — every regulator wants the same paper trail. You shouldn't have to rebuild it each time.
Budgets tied to academic years, not just financial years. Carry-forward, virement and term-by-term release built in.
Roll up spend across every academy in your trust, every department in your university — one dashboard, one ledger.
Head, business manager, governor, finance — set the rule once, applied to every school, adjustable per term.
YPO, CCS, ESPO catalogues integrated. Buyers stay on framework without rekeying or re-checking.
Every order, approval, GRN and invoice logged with timestamps. ESFA and OfS audits in hours, not weeks.
School business managers see real committed spend the moment an order is raised — not a month later.
Send us a sample term of supplier invoices and we'll show you what audit-ready spend looks like.
