PurchaseFlow was created by people who have lived the reality of food and beverage operations.
After more than 35 years working across site kitchens and senior food strategy roles in large hospitality groups, our CEO, Chris Stanley, saw the same issues repeat themselves. Orders placed in a rush. Deliveries only half-checked. Price changes missed, and month-end numbers that never quite made sense.
These problems were not caused by lack of care or discipline. They were caused by systems that did not work in real kitchens. Training could temporarily reduce costs, but it never lasted. The process relied on people having time they simply did not have.
PurchaseFlow™ was built to solve that problem permanently.
PurchaseFlow™ is cloud-based procurement software built specifically for hospitality and food & beverage businesses.
We give pubs, restaurants and hotels control over purchasing, suppliers, budgets and invoices, without slowing kitchens down or adding admin.
Unlike generic procurement tools, the PurchaseFlow™ platform is designed for fast-moving service environments, where deliveries might arrive mid-shift and invoices stack up quickly.
The result is simple. You gain tighter control on your food costs, leading to fewer surprises and confidence that spend is being managed properly across every site.
Every order, delivery and invoice is linked. Budgets are enforced before money is spent, and errors are caught while they are still easy to fix.
For hospitality businesses, this means:
On average, PurchaseFlow™ identifies and requests credits on one in every eight invoices. Those errors would otherwise be paid and forgotten.
This is budget control without confrontation, applied consistently across every site.
Our automated procurement software brings purchasing, delivery checks and invoicing into a single, auditable system.
Chefs move faster. Managers stay in control. Finance gains clarity. That is what modern procurement software should deliver for hospitality.
And the good news is it’s constantly evolving, in response to how hospitality teams actually work:
Streamline your invoice processing with AI-powered reconciliation, ensuring accuracy and efficiency.
Never Overspend on Invoices with Our Budgeting Tools. Monitor and manage your invoices effectively to ensure you never exceed your budget.
Simplify and automate your purchasing processes with our intuitive PurchaseFlows, tailored to your business needs.
Seamlessly integrate with your favorite tools and platforms, enhancing your purchasing experience.
Contact us to book a free demo and see how our cloud-based automated purchase order management system can work for your business.
It is a system that manages ordering, budgets, suppliers, deliveries and invoices in one place, giving operators real-time control over what they’re spending on food and beverage spend.
It checks orders against budgets before they are placed and matches invoices to deliveries, allowing cost issues to be identified and corrected before payment is made.
100%. Restaurant procurement software is designed to work during service, allowing fast ordering and delivery checks without adding admin or slowing teams down.
Yes. It automatically flags pricing discrepancies, quantity mismatches and duplicate invoices, reducing the risk of overpayment and missed credits.
Procurement software provides a single view of spend, supplier activity and budgets across all locations, making cost control consistent and scalable.