FM providers and in-house teams juggle dozens of subcontractors, reactive jobs and planned maintenance. PurchaseFlow ties spend back to the asset, the job and the SLA — without rekeying.
Planned maintenance is the easy bit. It's the after-hours leaks, the emergency call-outs and the contractor invoices that arrive weeks late that wreck the numbers.
A leak at 11pm becomes a contractor invoice in three weeks. By then, the budget conversation has moved on. The next leak's already arrived.
You spent £18k on this building last year — but you can't tell finance whether it was the lift, the HVAC, the roof or all three.
Different rates, different formats, different cycles. Reconciling them against the PPM schedule and the call-out log is a part-time job.
You contracted a 4hr response on critical assets. The invoice doesn't say whether you got it — and nobody's joining the two up.
Every PO, GRN and invoice tagged to the asset it relates to. Lift, HVAC, roof, fabric — finance can finally answer 'what does this building cost us?'
Response time on the invoice matched against the SLA on the contract. Breaches flagged before payment.
Agreed rates loaded once. Invoice lines automatically checked against them — and credits drafted when they don't match.
Planned maintenance, reactive call-outs and project work — all approved, received and invoiced through one system.
Price, duplicate, fraud, calc and three-way match on every invoice. The team only sees the exceptions.
Spend rolling up by building, region and category — updated as orders are placed, not at month-end.
Send us a sample of contractor invoices, rate cards and the PPM schedule. We'll show you the breaches you've quietly been paying for.
