About
PurchaseFlow was created by people who have lived the reality of food and beverage operations.
After more than 35 years working across site kitchens and senior food strategy roles in large hospitality groups, our CEO, Chris Stanley, saw the same issues repeat themselves. Orders placed in a rush. Deliveries only half-checked. Price changes missed, and month-end numbers that never quite made sense.
These problems were not caused by lack of care or discipline. They were caused by systems that did not work in real kitchens. Training could temporarily reduce costs, but it never lasted. The process relied on people having time they simply did not have.
PurchaseFlow was built to solve that problem permanently.
The F&B Solution to Procurement Software
PurchaseFlow is cloud-based procurement software built specifically for hospitality and food & beverage businesses.
We give pubs, restaurants and hotels control over purchasing, suppliers, budgets and invoices, without slowing kitchens down or adding admin.
Unlike generic procurement tools, the PurchaseFlow platform is designed for fast-moving service environments, where deliveries might arrive mid-shift and invoices stack up quickly.
The result is simple. You gain tighter control on your food costs, leading to fewer surprises and confidence that spend is being managed properly across every site.
Built for Hospitality
Every order, delivery and invoice is linked. Budgets are enforced before money is spent, and errors are caught while they are still easy to fix.
For hospitality businesses, this means:
- Orders stay within budget without slowing service
- Supplier pricing and quantity errors are flagged automatically
- Invoice disputes are raised before payment, not after
- Owners and finance teams always know where spend stands
- Allowing fast, multi-supplier ordering in one basket
- Matching invoices to both orders and deliveries
- Providing a live view of actual spend versus budget
- Creating a full audit trail without manual effort
On average, PurchaseFlow identifies and requests credits on one in every eight invoices. Those errors would otherwise be paid and forgotten.
This is budget control without confrontation, applied consistently across every site.
One Platform for One Clear Flow
Our automated procurement software brings purchasing, delivery checks and invoicing into a single, auditable system.
Chefs move faster. Managers stay in control. Finance gains clarity. That is what modern procurement software should deliver for hospitality.
And the good news is it’s constantly evolving, in response to how hospitality teams actually work:
- Predictive Ordering reduces emergency top-ups and waste by learning real usage patterns and prompting orders at the right time, without relying on perfect stock takes
- Invoice Intelligence and Fraud Detection protects businesses from duplicate or abnormal invoices by flagging unusual behaviour before payment is released
Features Of PurchaseFlow
Automatic AI Invoice Reconciliation
Streamline your invoice processing with AI-powered reconciliation, ensuring accuracy and efficiency.
Budget and Spend Control
Never Overspend on Invoices with Our Budgeting Tools. Monitor and manage your invoices effectively to ensure you never exceed your budget.
PurchaseFlows
Simplify and automate your purchasing processes with our intuitive PurchaseFlows, tailored to your business needs.
Real-time Analytics
Integrations
Seamlessly integrate with your favorite tools and platforms, enhancing your purchasing experience.
Supplier Management
Book a Demo
Contact us to book a free demo and see how our cloud-based automated purchase order management system can work for your business.
Frequently Asked Questions
What is procurement software for restaurants?
It is a system that manages ordering, budgets, suppliers, deliveries and invoices in one place, giving operators real-time control over what they’re spending on food and beverage spend.
How does procurement software help control food costs?
It checks orders against budgets before they are placed and matches invoices to deliveries, allowing cost issues to be identified and corrected before payment is made.
Is procurement software suitable for busy restaurant kitchens?
100%. Restaurant procurement software is designed to work during service, allowing fast ordering and delivery checks without adding admin or slowing teams down.
Can procurement software reduce invoice errors in restaurants?
Yes. It automatically flags pricing discrepancies, quantity mismatches and duplicate invoices, reducing the risk of overpayment and missed credits.
Do multi-site restaurants benefit from procurement software?
Procurement software provides a single view of spend, supplier activity and budgets across all locations, making cost control consistent and scalable.